The 7 Best Printers for Teachers & Classrooms – Start Your Search Here!

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Finding the best printer for teachers or your classroom can be stressful and depends on a variety of factors.  You need to consider how often the printer will be used, how often students will use it, and whether you need to print in color, black and white, or photos.  You’ll also need to consider the compatibility with your home and work computers.

To help teachers and admins navigate the seemingly endless world of classroom printers, we’ve put together a list of some of the top picks to help you start your search!

Sale
Brother HL-L2300D Monochrome Laser Printer with...
6,299 Reviews
Brother HL-L2300D Monochrome Laser Printer with...
  • Prints up To 27 ppm, automatic duplex printing
  • 250 Sheet Capacity Paper Tray. A4 2-sided print speed-13. A4 standard print speed-26. Automatic 2...
  • Windows 10 Compatibility: If you upgrade from Windows 7 or Windows 8.1 to Windows 10, some features...

Our top recommendation is the Brother Monochrome model.  This machine prints quickly enough for use by multiple students.  It’s also one of the most versatile models, even allowing you to print from your mobile phone.

The Best Printers for Teachers

Brother HL-L2300D Monochrome

5 of 5 stars

Best At-Home Printer for Teachers

This is one of two Brother Monochrome models on our list and is largely considered the best at home printer for teachers.  However, iit may not be the best choice for classroom use due to the lack of Wi-Fi capabilities which could make it difficult to connect from a distance.

The lack of Wi-Fi makes it one of the most affordable printers on the market, though.  The model has 2-sided print capacity and prints at up to 27 pages per minute one-sided and 13 pages per minute two-sided.  The paper tray has a capacity of 250 sheets, so it won’t need frequent refilling for personal use.

The printer is compatible with both Mac and Windows and includes a one-year warranty along with free phone support.  Pages are printed in black and white at up to 2400 by 600 pixels.

  • Prints up to 27 pages per minute with 2-sided print capacity
  • Compatible with Windows and Apple computers
  • Affordable monochrome printer for use at home
  • Black-and-white image resolution of up to 2400 x 600 pixels
  • 1 year limited warranty included along with free phone support
Sale
Brother HL-L2300D Monochrome Laser Printer with...
6,299 Reviews
Brother HL-L2300D Monochrome Laser Printer with...
  • Prints up To 27 ppm, automatic duplex printing
  • 250 Sheet Capacity Paper Tray. A4 2-sided print speed-13. A4 standard print speed-26. Automatic 2...
  • Windows 10 Compatibility: If you upgrade from Windows 7 or Windows 8.1 to Windows 10, some features...

Brother HL-L6200DW Wireless

5 of 5 stars

Best Classroom Printer

This Brother Monochrome printer is our top pick for use in classrooms.  It is a little more expensive than the previous model, but it’s outfitted with a ton of neat features.  You’ll have a hard time finding a more affordable option with these components.

The printer is capable of printing 48 pages per minute, so it’s great if your students are often printing multi-page documents.  There are also two 520-page paper trays designed for use in high-traffic offices.  A 50-sheet multipurpose tray is compatible with multiple paper sizes.

The model has built-in wireless connectivity and an Ethernet network component.  You can also connect with a USB cord and a mobile app make it easy to print from your phone.  Each sheet prints with clear black-and-white text and images.

  • Prints up to 48 pages per minute, so it’s great for classrooms
  • Two 520-sheet large capacity paper trays
  • Built-in wireless interfaces and mobile device connectivity
  • Multipurpose tray capable of handling multiple paper sizes
  • Low operating costs ideal for teachers on a budget
Sale
Brother HL-L6200DW Wireless Monochrome Laser...
1,175 Reviews
Brother HL-L6200DW Wireless Monochrome Laser...
  • FAST PRINTING – With a print speed of up to 48 ppm, this printer is ideal for busy offices. Plus,...
  • FLEXIBLE PAPER HANLDING – Easily handle your large print jobs via dual adjustable 520-sheet...
  • VERSATILE CONNECTIVITY – Built-in wireless 802.11b/g/n and Gigabit Ethernet network interfaces in...

Brother Inkjet MFCJ6945DW Printer

4.5 of 5 stars

Best High-Volume Printer for Teachers & Classrooms

The Brother Inkjet is our top pick for the best high-volume printer.  Depending on how often the printer is used, it can provide ink for up to one or two years.

Ink printers aren’t often ideal for high capacity usage but this model competes with laser printers thanks to its ink tank and reinvented cartridges.  The internal storage tank holds vast quantities of ink, while the new cartridges also have an increased storage capacity.

Both paper trays have a 500 sheet capacity, so you don’t need to refill constantly.  It’s a great choice for students who often print long reports and an additional multipurpose tray can hold up to 100 pages in a variety of sizes.

This printer is even enabled with Amazon Dash, so you can have new cartridges automatically shipped to you when you run low!

  • Internal ink storage tank with reinvented high-capacity cartridges
  • Tank provides up to two years of ink supply
  • Two 500-sheet capacity trays
  • Multipurpose tray with 100-sheet capacity
  • Automatic Amazon ink replenishment available
Sale
Brother Inkjet Printer, MFCJ6945DW,...
853 Reviews
Brother Inkjet Printer, MFCJ6945DW,...
  • Unit Dimensions: 22.6" W x 18.8" D x 14.9" H | Weight: 53.1 lbs
  • The Brother MFCJ6945DW Investment Tank color inkjet all in one printer provides up to one year of...
  • Brother reengineered its ink cartridges to hold more ink and created an internal ink storage tank

HP Color LaserJet Pro M255dw Printer

4.5 of 5 stars

Best Printer for Color + Black-and-White

This is the best color printer for teachers who often need to print full-color images and is unmatched in full-color graphics and other images.  Because of the robust features, this is one of the pricier options on the list, though it does come with a one-year limited warranty on the hardware.  

The printer also works quickly, with automatic two-sided components and speeds of up to 22 pages per minute.  An intuitive color touchscreen makes using the product even easier.  Thanks to the HP Smart app, you can also scan and print remotely and fully manage the printer from your mobile phone.

The toner cartridges use JetIntelligence, which allows for efficient printing in sharp detail.  Also included is anti-fraud technology that protects against counterfeit work.  A huge number of different paper sizes and styles are supported, making it great for art classrooms.

  • Two-sided printing at up to 22 pages per minute
  • Easy-to-use color touchscreen and HP Smart app for remote printing
  • Dual band Wi-Fi connectivity
  • JetIntelligence toner cartridges ensure peak performance and prevent fraud
  • Compatible with a huge range of paper sizes
HP Color LaserJet Pro M255dw Wireless Laser...
1,008 Reviews
HP Color LaserJet Pro M255dw Wireless Laser...
  • Impress with color and increase efficiency: This business printer offers extraordinary wireless...
  • Print remotely with the HP Smart app: Set up your LaserJet printer, manage print jobs, receive...
  • Save time with customizable shortcuts: Eliminate steps in repetitive tasks and organize documents...

HP Officejet Pro 8028 Printer

4 of 5 stars

Best All-in-One Printer for Classrooms

The Officejet is an all-in-one printer that covers everything you might need.  Built for use in offices as well as classrooms, the model allows you to print, copy, fax, and scan documents and images.  The color touchscreen panel makes it easy to program different jobs.

You can also use the Smart Tasks feature to connect to your email or the cloud.  Voice activation allows you to use the printer with the Google Assistant and Amazon Alexa.

The printer can print 10 pages per minute in color or 20 in black and white.  It is compatible with high-capacity cartridges and has an automatic document feeder.

This is the best choice for teachers who want a printer that can also function as a scanner, copier, and fax machine.  It’s especially popular in break rooms and school offices.

  • Smart Tasks feature lets you scan to your email, the cloud, and other places
  • Capable of printing, faxing, copying, and scanning
  • Easy-to-use full color touchscreen with tap and swipe capabilities
  • Voice-activated system compatible with Google Assistant and Amazon Alexa
  • Up to 20 pages per minute in black and white, 10 in color
Sale
HP Officejet Pro 8028 All-in-One Printer, Scan,...
1,203 Reviews
HP Officejet Pro 8028 All-in-One Printer, Scan,...
  • Smart Tasks eliminates steps in repetitive tasks by allowing you to scan to the cloud, email, and...
  • Take control of print, scan, copy, and fax jobs with tap-and-swipe ease, using the 2.65” Color...
  • Voice-activated printing enables your HP printer to work with Amazon Alexa and Google Assistant

Canon Pixma TS9520 Wireless Printer

4.5 of 5 stars

Best for Photos

This wireless printer is the best for printing photos, making it ideal for art and photography teachers.  It uses a five-color ink system that intuitively blends different inks to create detailed, high-resolution photos.  Multiple types of paper are supported in sizes from 3.5 by 3.5 to 11 by 17 inches.

The printer is compatible with smartphones, tablets, and computers via  Wi-Fi connectivity, Ethernet cables, AirPrint, or the Mopria Print Service.  It is also compatible with Bluetooth and USB cords.

The automatic document feeder makes life easier when printing multi-page documents.  Because the printer can handle oversized 11×17 inch paper, it’s a good choice when printing large graphics or posters.  You might use it to create classroom decorations or help students with art projects!

  • Individual ink system uses 5 colors to create sharp photos
  • Supports multiple paper sizes from 3.5 x 3.5 inches to 11 x 17 inches
  • Capable of printing from smartphone, tablet, or computer with Wi-Fi connection
  • Oversized scanning tool and automatic document feeding for multi-page docs
  • Dash Replenishment capability with Amazon to order replacement ink
Canon PIXMA TS9520 All In one Wireless Printer For...
961 Reviews
Canon PIXMA TS9520 All In one Wireless Printer For...
  • The PIXMA TS9520 has a 5 Color Individual Ink System, that means it's ready for sharp black text and...
  • You can print from all your favorite devices, whether that is a smartphone, tablet or computer. With...
  • With 11 inches x 17 inches paper support, booklet layout copy, oversized scanning and Auto Document...

Canon Pixma TR150 Wireless Mobile Printer

5 of 5 stars

Most Compact and Portable Classroom Printer

This printer is the most compact and portable option on our list.  Because of this, we highly recommend it for teachers who want to bring their printer between school and home.  You can use it on the corner of your desk, slip it into a backpack at the end of the day, and place it on your kitchen table at home to finish up any work!

The printer is capable of creating photos and documents on page sizes of up to 8.5 by 11 inches and an intuitive interface includes an easy display for hands-on printing.

You can also print wirelessly by using a variety of mobile apps, connecting to the Google Cloud, or printing directly from a mobile device.

If you want, you can purchase a battery for additional portability.  That way, you don’t have to worry about connecting to an outlet with an extension cord.

  • Small enough to fit on the corner of your desk
  • Portable enough to bring between home and school easily
  • Compatible with pages of up to 8.5 x 11 inches
  • Intuitive user interface with bright display screen
  • Multiple wireless options for computers, tablets, and mobile devices
Sale
Canon Pixma TR150 Wireless Mobile Printer With...
1,250 Reviews
Canon Pixma TR150 Wireless Mobile Printer With...
  • Take your printing on the go with the Pixma TR150 wireless mobile printer [1].
  • Compact and lightweight, this versatile, space-saving printer is designed for outstanding...
  • Print sharp documents and vibrant photos up to 8.5” x 11”

How to Choose the Best Printer for Teachers

Compatibility with School and Personal Computers

Compatibility is a big concern with printers.  Affordable models like the Brother HL-L2300D don’t have Wi-Fi compatibility and instead need to be hooked up to a computer using a USB cable or other connective device.

Meanwhile, office models like the Officejet 8028 are compatible with a huge array of devices thanks to their wireless printing.  In addition to Wi-Fi connectivity, they can also print from the cloud and from mobile phones.

Models without Wi-Fi connectivity are good for home use or in classrooms where you are the only one using it.  They’re generally priced for a personal budget and you will need to take into account their proximity to your computer.  If you have a desktop, you’ll need space for the printer nearby.  With a laptop, that’s not such a concern.

Models with Wi-Fi connectivity are ideal for use in classrooms and offices.  If you have multiple students who need to print assignments, Wi-Fi compatibility allows them to send their documents remotely.

Many printers will also come with smartphone apps designed by the manufacturers.  Such apps allow you to manage the printer settings, existing printer jobs, and printer maintenance.  They help to increase efficiency and decrease overall material waste.

Home vs. Classroom

There are different needs when choosing a printer for your home or for the classroom.  Compact models like the Pixma TR150 are built for portability, so you can carry them on your daily commute, though most teachers choose to have separate at-home and classroom printers.

A home printer should generally be affordable and be able to handle your needs.  Whether that means printing in color, printing from your smartphone, or printing on non-standard paper, you can find an option to meet your specifications.

With a classroom printer, there are a few other factors to take into account.

One is the printing speed.  An ideal printer should be fast, especially if your students print a lot of multi-page documents.  Look for speeds of over 35 pages per minute.

Another consideration is the printing tray.  If you have dozens of people using the printer every day, a small print tray will need constant refilling.  High-capacity trays can hold much larger amounts of paper, so they can be used longer without needing refilling.

As mentioned, it’s also ideal for classroom printers to have Wi-Fi compatibility.  This allows students and other teachers to print remotely.

Laser vs. Inkjet

The two main types of printers are laser and inkjet.  Printers like the Brother Inkjet use ink for their pages.  Printers like the HP LaserJet use laser printing, which doesn’t include ink cartridges.

Inkjet printers print by spraying tiny droplets of ink onto the paper.  These models tend to be more affordable than laser printers and can print crisp text documents and high-quality photographic images.

Inkjets are preferred for photo printing because they can mix colors in ways that laser models can’t.  However, buying replacement ink cartridges can be pricey which high-capacity ink cartridges popular.

Laser printers use lasers to melt toner onto the paper.  Though they’re more costly initially, they’re also cheaper to maintain.  They don’t have the high costs of replacement cartridges, and they’re capable of printing faster.

A laser printer is often recommended for high-volume loads.  If you’re looking for an option for use by students in the classroom, laser printers require less upkeep.  If your students need precise color printing, though, an inkjet might be a better bet.  That’s an especially important note for art teachers.

Student vs. Teacher Use

If students are going to be using the printer frequently, a fast model like the Monochrome HL-L6200DW is ideal.  Printers like this have high tray volume capacities, so they don’t need to be refilled often.  They also print dozens of pages per minute.

It’s also worth considering what the students will be using the printer for.  Do they need to print full-color graphics or photos for hands-on projects?  Will the printer be used to create presentation content?  Or will students mostly be using it to print black-and-white text assignments like reports?

This will impact whether you get a black-and-white or color printer.

If you’re going to be using it yourself, there are other considerations.  Will you be making copies of worksheets, lessons, and assignments?  If so, you might want a printer that doubles as a scanner and copier.

You can also take into consideration the amount of use the printer will get.  If you’re just using it to print lesson plans and the occasional reminder, you don’t need much.  But if you’re printing hundreds of sheets for your students per day, it’s best to get a high-quality model.

Cost of Ink and Supplies

Whether you have an inkjet or laser printer, you’ll need to purchase supplies.  Inkjets use ink cartridges while laser models use toner.  The cheapest printers tend to run through supplies quickly, which means you’re constantly needing to buy replacements.  They’re more expensive in the long run.

A pricier printer will usually be outfitted with features like high-volume ink cartridges, an ink tank, or extra toner.  These features help conserve supplies so you don’t need to purchase expensive replacements as often.

Ink tends to be much more expensive than toner.  Because of this, inkjet printers have a higher cost per page.  If you don’t need the enhanced coloration and precision, a laser printer is a better choice.

Many printers come with manufacturer warranties on their hardware, so you don’t need to pay for replacement parts if there’s a breakdown.

If you choose a model that uses Amazon Dash Replenishment, you can save 10 percent on replacement ink cartridges.  Printers like the Canon Pixma have sensors that detect low ink.  If you’re signed up for the Dash program, you can have replacements automatically shipped before you run out.

Wrapping Up

The best printer for teachers is whichever printer meets both your personal and classroom needs.

Our top pick overall is the Brother Monochrome.  It’s an affordable model that will serve you for multiple years.  The product has duplex printing and is eligible for Amazon Dash Replenishment, which means you can have replacement ink automatically shipped to you when the printer runs low.

As long as you take into account your budget, the amount of use the printer will have, what it will be used for, and whether you need color ink, you can find an ideal model.

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