Teaching can be a grueling task, but having good equipment can mean the difference between a rough day and a great one. For most teachers, a reliable classroom printer is invaluable to their lessons but in order to find the best printer for teachers, you need to understand your students, classroom, and printing needs.
Are you looking for a classroom printer? A home printer? How much are you printing? What are your school requirements? Do you need to print in color?
All of these questions will impact the best printer for you. We’ve taken a look at some of the top choices for teachers and our favorite overall pick is the Brother HL-L2300D Monochrome – it’s affordable and durable enough to last for years. You can also sign up for Amazon Dash Replenishment to make sure you never run out of ink.
The Best Classroom Printers for Teachers
Brother HL-L2300D Monochrome
This is one of two Brother Monochrome models on our list and is largely considered the best at home printer for teachers. However, it may not be the best choice for classroom use due to the lack of Wi-Fi capabilities which could make it difficult to connect from a distance.
The lack of Wi-Fi makes it one of the most affordable classroom printers on the market, though. The model has 2-sided print capacity and prints at up to 27 pages per minute one-sided and 13 pages per minute two-sided.
What we like:
- Prints up to 27 pages per minute with 2-sided print capacity
- Compatible with Windows and Apple computers
- Affordable monochrome printer for use at home
- Black-and-white image resolution of up to 2400 x 600 pixels
- 1 year limited warranty included along with free phone support
Brother HL-L6200DW Wireless
This Brother Monochrome printer is our top pick for use in classrooms. The printer is capable of printing 48 pages per minute, so it’s great if your students are often printing multi-page documents.
There are also two 520-page paper trays designed for use in high-traffic offices or large classrooms. A 50-sheet multipurpose tray is compatible with multiple paper sizes.
What we like:
- Prints up to 48 pages per minute, so it’s great for big classes
- Two 520-sheet large capacity paper trays
- Built-in wireless interfaces and mobile device connectivity
- Multipurpose tray capable of handling multiple paper sizes
- Low operating costs ideal for teachers on a budget
Brother Inkjet MFCJ6945DW
Ink printers aren’t often ideal for high capacity usage but this model competes with laser printers thanks to its ink tank and reinvented cartridges. The internal storage tank holds vast quantities of ink, while the new cartridges also have an increased storage capacity.
Both paper trays have a 500 sheet capacity, so you don’t need to refill constantly. It’s a great choice for students who often print long reports and an additional multipurpose tray can hold up to 100 pages in a variety of sizes.
What we like:
- Internal ink storage tank with reinvented high-capacity cartridges
- Tank provides up to two years of ink supply
- Two 500-sheet capacity trays
- Multipurpose tray with 100-sheet capacity
- Automatic Amazon ink replenishment available
HP Color LaserJet Pro M255dw Printer
This is the best color printer for teachers who often need to print full-color images and is unmatched in full-color graphics and other images.
The printer also works quickly, with automatic two-sided components and speeds of up to 22 pages per minute. An intuitive color touchscreen makes using the product even easier. Thanks to the HP Smart app, you can also scan and print remotely and fully manage the printer from your mobile phone.
What we like:
- Two-sided printing at up to 22 pages per minute
- Easy-to-use color touchscreen and HP Smart app for remote printing
- Dual band Wi-Fi connectivity
- JetIntelligence toner cartridges ensure peak performance and prevent fraud
- Compatible with a huge range of paper sizes
HP Officejet Pro 8028 Printer
Built for use in offices as well as classrooms, this model allows you to print, copy, fax, and scan documents and images. The color touchscreen panel makes it easy to program different jobs.
This classroom printer can print 10 pages per minute in color or 20 in black and white. It is compatible with high-capacity cartridges and has an automatic document feeder.
What we like:
- Smart Tasks feature lets you scan to your email, the cloud, and other places
- Capable of printing, faxing, copying, and scanning
- Easy-to-use full color touchscreen with tap and swipe capabilities
- Voice-activated system compatible with Google Assistant and Amazon Alexa
- Up to 20 pages per minute in black and white, 10 in color
Canon Pixma TS9520 Wireless Printer
This wireless printer is the best for printing photos, making it ideal for art and photography teachers. It uses a five-color ink system that intuitively blends different inks to create detailed, high-resolution photos.
The printer is compatible with smartphones, tablets, and computers via Wi-Fi, Ethernet cables, AirPrint, or the Mopria Print Service. It is also compatible with Bluetooth and USB cords.
What we like:
- Individual ink system uses 5 colors to create sharp photos
- Supports multiple paper sizes from 3.5 x 3.5 inches to 11 x 17 inches
- Capable of printing from smartphone, tablet, or computer with Wi-Fi connection
- Oversized scanning tool and automatic document feeding for multi-page docs
- Dash Replenishment capability with Amazon to order replacement ink
Canon Pixma TS3320
The Pixma TS3320 is another printer in the Canon Pixma line and is available in white, black, and sharp red. If you’re looking for a basic wireless classroom printer that can handle simple color printing, this is one of the best options. You can set up the WiFi connection using a smartphone, so you don’t even need to be near a computer!
The printer is built to be as convenient as possible. In keeping with this, it only uses two print cartridges. These allow it to create great quality documents without breaking the bank. If you want an affordable option and don’t need to print crystal-clear photos, this is a good choice. You can print from smartphones, tablets, and laptops using the built-in WiFi.
Additionally, this printer is enabled with AirPrint. You can print from any iOS system including Mac, iPhone, and iPad, without needing to download any apps. The rear paper tray allows you to reload the printer in the midst of a job, so it’s great for high-volume work.
What we like:
- Simple wireless printer with AirPrint capability
- Fine print cartridges create sharp black-and-white and color documents
- Rear paper tray allows for reloading during a print job
- All-in-one design includes a scanner and copier
- Super easy setup from your phone thanks to built-in WiFi
Epson Workforce Pro WF-3820
This all-in-one inkjet printer is a little pricier than the previous option on the list, but it’s also an all-in-one design built for fast color printing. The heat-free technology will generate 21 black ink pages or 11 color pages per minute — all without ever overheating. In addition, the dot printing system allows for precise, crisp, professional images.
The printer is specifically built for high-volume areas like offices, classrooms, and busy studios. Thanks to the no-heat design, the printer can work all day without breaking down. There are also productivity features including automatic two-sided printing. The tray holds 250 pages at a time, allowing for many documents to be printed between refills.
The model is outfitted with a color touchscreen that lets you easily toggle between options. You can also download the Epson Smart Panel App, which gives you remote control over the printer jobs. Setting up the product is simple and only requires a smartphone. The built-in WiFi allows you to connect anywhere.
What we like:
- High-volume color printer built for maximum productivity
- Prints 21 black sheets and 11 color sheets per minute
- Automatic 2-sided printing along with a high-capacity 250-sheet tray
- Color touchscreen allows for easier navigation
- Accompanying app lets you control the printer from your smartphone
Pantum Mini Monochrome Laser Printer
This miniature laser printer is built for schools and home offices alike. It can connect to devices using WiFi or a USB port, and the max speed is 23 pages per minute. The design is built for people who have limited space and you can easily fit it onto a shelf or the corner of a cluttered desk. The metal frame is constructed with durability and longevity in mind.
Connecting to the wireless takes just a single step but you can also use a high speed USB to connect directly. With Android and iOS devices, you can send mobile print jobs using the Pantum app.
The design is also built to save you money in the long term. The starter cartridge can handle 700 pages, and the energy is distributed efficiently. Each product comes with a user manual that explains the best practices for use and a one-year limited warranty is included with the purchase.
What we like:
- Miniature size is good for teachers with limited space
- Prints a maximum of 23 pages per minute
- WiFi connectivity plus high-speed USB cable options
- Mobile printing from Android and iOS using the Pantum app
- Efficiently designed to reduce long-term cartridge and maintenance costs
HP DeskJet Plus 4155 Wireless All-in-One Printer
This all-in-one printer is the top wireless option on our list (and is definitely one of the best printers for teachers, regardless of needs). It’s also extremely affordable given its features and reputation.
The design allows you to copy, scan, and print with ease and you can also use the control panel to toggle between different jobs. Each printer was constructed with 20 percent recycled plastic, so it’s a good eco-friendly choice. In addition, the product is eligible for HP Instant Ink, a program that automatically sends you discounted ink when yours begin running low.
The printer is equipped with dual-band WiFi that automatically resets when needed. You can also connect via Bluetooth for increased range and the HP Smart app lets you send print jobs from anywhere using your phone. There’s even the capacity to send mobile faxes.
What we like:
- Functions as a printer, scanner, copier, and fax machine
- Works with ink replenishment program, which lets you save up to 50% on ink costs
- Uses WiFi, Bluetooth, and app connectivity for easy use anywhere
- Hands-free automatic document feeder can handle 35 pages
- Pre-owned product is extremely advanced at a much lower price point than a new one
Brother MFC-L3750CDW Digital Color All-in-One Printer
This is one of the most expensive printers on our list, so it’s not likely to be in the average teacher’s price range. But if you have a large budget for classroom supplies, you might want to consider it – the printer wirelessly prints in color and has a document feeder capacity of 50 pages.
The printer also comes with starter toner cartridges which can each handle 1,000 pages. You also get a drum unit set that covers 18,000 pages, a CD-ROM that provides the necessary printer drivers, and a guide for quick setup. This is one of the highest-volume printers, built for use at extremely art-focused and photography-focused practices.
The large color touchscreen makes it easy to control your print jobs. You can print, scan, fax, and copy. Since there’s a full set of color cartridges, you can print crisp and detailed color documents. Printing from your mobile device is simple.
What we like:
- High-volume model that’s great for large print jobs
- Comes with color cartridges that cover 1,000 pages each
- Automatic feeder uses up to 50 sheets at once
- Large color touchscreen makes toggling between modes easy
- Wirelessly print, scan, fax, and copy from your smartphone or computer
Best Printer for Teachers Buying Guide
Laser vs Inkjet
There are two main types of printers: laser and inkjet. Printers like the Brother Inkjet use ink for their pages while classroom printers like the HP LaserJet use laser printing, which is a bit quicker but uses toner.
Inkjet printers print by spraying tiny droplets of ink onto the paper. These models tend to be more affordable than laser printers and can print crisp text documents and high-quality photographic images.
Laser printers are usually quicker than their ink counterparts and better suited for high volume environments where quality is not the primary focus.
Compatibility is a big concern with printers. Models like the Officejet 8028 are compatible with a huge array of devices thanks to their wireless printing.
Models without Wi-Fi connectivity are good for home use or in classrooms where you are the only one using it.
Wired vs Wireless
Models with Wi-Fi connectivity are ideal for use in large classrooms and offices. If you have multiple students who need to print assignments, Wi-Fi compatibility allows them to send their documents remotely.
Many printers will also come with smartphone apps designed by the manufacturers. Such apps allow you to manage the printer settings, existing printer jobs, and printer maintenance but are not easily shared across users.
Volume vs Quality
You’ll need to consider the desired volume and quality when choosing a classroom printer. How often will students be using it? If you have a lot of students printing multiple pages, you’ll want a printer with a large paper tray that can churn out documents quickly.
But you also need to consider the quality of the work. If you’re printing photos, artwork, or other intricately detailed materials, you’ll want a printer like the Canon Pixma TS9520. While extremely detailed printers might print a little more slowly, they can capture color detail that other models can’t.
Photo vs Black-and-White
Some printers are built to work in monochrome and tend to be more affordable, as they don’t require color cartridges (black ink is also less expensive to replace than color ink). In general, black-and-white printers work faster, and they’re ideal if you print text-heavy documents. The Brother Monochrome is a great choice for a simple printer designed for black-and-white use.
A photo printer doesn’t work so quickly but it is capable of preserving images better than other color printers. The technology uses minuscule dots to create an intensely detailed picture. Photo printers are great if you often need to print artwork or pictures for your classroom.
A happy medium is a non-photo color printer. Printers like the HP Color LaserJet are built to print black-and-white documents alongside detailed color images (but they aren’t specifically made for photo paper or artwork printing).
Home vs Classroom
There are different considerations when choosing a printer for your home or for the classroom. Compact models like the Pixma TR150 are built for portability, so you can carry them on your daily commute, though most teachers choose to have separate at-home and classroom printers.
A home printer should generally be affordable and be able to handle your needs. With a classroom printer, there are a few other factors to take into account, namely:
- Speed: an ideal printer should be fast, with speeds of over 35 pages per minute.
- Capacity: high-capacity trays can hold much larger amounts of paper and are likely a requirement if you have a large class
Student vs Teacher Use
If students are going to be using the printer frequently, a fast model like the Monochrome HL-L6200DW is ideal. Printers like this have high tray volume capacities, so they don’t need to be refilled often. They also print dozens of pages per minute.
If you’re going to be using it yourself then speed isn’t as big of a factor and you might even want a printer that doubles as a scanner and copier.
Cost of Upkeep and Ink
Whether you have an inkjet or laser printer, you’ll need to purchase supplies and keep it maintained. Inkjets use ink cartridges while laser models use toner and ink tends to be much more expensive than toner.
Because of this, inkjet printers have a higher cost per page. If you don’t need the enhanced coloration and precision, a laser printer is a better choice for your long term expenses.
Teacher Printer FAQ
Do I need a printer in my classroom?
You don’t necessarily need a printer in your classroom. Depending on what you teach and the needs of your students, you might be fine sharing a printer in the breakroom. However, the one thing you don’t want is to have to rush back and forth from the break room every day. You’ll save yourself time and hassle if you have a printer easily accessible.
To determine whether you need a classroom printer, think about how often you and your students need to print documents. If it’s more than once or twice a day, you’ll probably appreciate a dedicated classroom printer.
Should I let my students use the classroom printer?
Your classroom rules will obviously vary depending on your school rules, your own policies, and your printing needs. With this in mind, many teachers do find it convenient to have their students use the classroom printer – this allows students to print assignments, reminders, study sheets, and other important documents without ever leaving the room.
If you do intend for your students to use the printer, you’re best off looking for a wireless option. Wired printers need to be connected directly to your student’s computer through a cable and if you have thirty students trying to print papers at once, that’s going to eat up a lot of time.
How should I maintain a printer?
There are a few simple steps to maintaining a printer. When you do maintenance, turn the printer off and unplug it. Give the outside and the tray a good dusting, then remove dust from the interior mechanisms. Both of these simple steps can prevent paper jams and decreased print quality.
If you have an inkjet printer, you’ll need to clean the ink cartridges. Also, make sure you keep track of your cartridge levels so you don’t run out of ink unexpectedly.
Most printers come with an owner’s manual. This will tell you what maintenance is necessary, along with how often you should do it. Make sure you follow the instructions in the manual and see if the manufacturer offers a maintenance kit for your specific printer model.
The best printer for teachers is whichever one lets you do your job most effectively. If you have a ton of students, you’ll want a high-capacity printer. If you’re often printing artwork or photos, you’ll want a reliable color printer.
Our top pick overall is the Brother Monochrome. It’s an affordable classroom printer that will serve you for multiple years. The product has duplex printing and is eligible for Amazon Dash Replenishment, which means you can have replacement ink automatically shipped to you when the printer runs low.
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