7 of the Best Printers for Teachers & Classrooms

by | Apr 15, 2018 | Teaching ESL

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A quality printer is both one of the most overlooked and relied upon items in a classroom (even behind laminators!).  In a given year, your printer may spit out thousands of pages, photos, or copies and it’s important that you have a machine that is up to the task.

Find the best printer for your situation, however, is not always easy.  Different classrooms have different needs and while your kindergartners might been something that can handle lots of color images, a high school class is likely going to need a printer that can spit our 200 black and white pages per minute.

If you’ve been tasked with finding the best printer for your teachers then this list is for you – we’ve sat down and identified 7 workhorses that will help you and your class stay on top of your work!

Best Printers for Teachers

 ProductBest For 
Xerox Phaser 3260/DI Monchrome Laser PrinterBusy classrooms and staff rooms on a budgetCheck Prices >
HP Envy 4520 Wireless All-in-One Photo PrinterTeachers looking for a cheap and versatile printing solutionCheck Prices >
Brother Compact Monochrome Laser PrinterClassrooms willing to pay for fast and efficient printingCheck Prices >
Canon PIXMA MG3022 Wireless InkjetTeachers in search of a reliable printer with simple setupCheck Prices >
HP Envy 5661 Wireless All-in-One Color Photo PrinterA well-rounded printer that won't break the bankCheck Prices >
WorkForce WF-7710 Wireless Wide-format Color Inkjet PrinterClassrooms with constand photo and color printing needsCheck Prices >
Canon Pixma MG2510 All-In-One PrinterAnyone looking for a basic printer with scanning capabilitiesCheck Prices >


HP Envy 5661 Wireless Printer

What’s better than an un-dated planner from one of the leading educational companies?

Our pick for best teacher planner is the Daily Planner by Scholastic – it’s wire-bound, filled with un-dated and lined pages for evergreen planning, and even includes a class roster to help you keep track of students and their grades.

This planner is the definition of proven simplicity and is an asset for any teacher looking to simplify their planning or replace a planner that keeps them bound to a range of dates.

Xerox Phaser 3260/DI Monchrome Laser Printer

The Xerox Phaser laser printer is highly recommended for teachers who want to keep their printing costs down. It is small, fast and dependable and can support both a class or a full staff room. One of the best features of this printer is the fact that it does not need any kind of maintenance and replacing cartridges is easy enough for anyone to do. Connectivity is also easy as you don’t have to always use a cable connection as the Phaser 3260 is Wi-Fi-enabled.

Two-sided printing also makes printing faster and less resource-intensive. The laser cartridges last long and can print numerous print class reports, report sheets and postcards. It also works with Windows, Mac OS and any operating system with minimum fuss.

HP Envy 4520 Wireless Photo Printer

HP made the HP Envy 4520 photo printer to be fast and convenient and one of the best classroom printers a teacher can ever use. This printer uses technology for home use including copy scanning, AirPrint capability from mobile devices, and two-sided duplex printing which helps to reduce your paper usage by half. You can also use the printer for high-quality photos if needed.  

Using the HP Envy 4520 Wireless printer is easy to use with any Apple device and without wireless access through Wireless Direct printing. The printer also comes with an Instant Ink bundle that contains original HP ink cartridges and photos. Printing documents in class has never been faster, plus making settings and seeing the printer status is easy via the bright touchscreen display panel.

Brother Compact Monochrome Laser Printer

Brother printers are some of the best classroom printers for teachers because they are made for convenience and ease of use. Laser printers like this also print a lot in black and white and save a lot of ink and paper. This printer is a significantly upgraded from the previous model and can easily print up to 36 pages every minute. You also save time with its high-capacity feeder that can take 250 sheets at once, meaning less reloading time.

In the event there’s no laptop close by, you can even print from the Cloud via its Cloud Print and Scan feature. This is one of the best printers for teachers because of functionality + support from the manufacturer.

Canon PIXMA MG3022 Wireless Inkjet

The best classroom printer is one that can be used quickly, affordably and without fuss and the Canon Pixma printer does everything a printer for teachers should do. Printing, scanning, copying and anything else you would want for documents and photos. It connects to smartphones, computers and other devices easily for quick printing and it helps to conserve energy by powering off automatically when not in use.

There is also a cloud link that allows you send documents to the printer from the cloud. XL ink cartridges can also work with the Pixma Inkjet printer to help teachers save money on their printing and classroom publishing. Installing the firmware for the printer is easy as well as configuring it. This printer is perfect for casual office and home uses without an excessive ink bill.

WorkForce WF-7710 Wireless Wide-format Color Inkjet Printer

Printing documents and pictures with the Workforce WF-7710 printer doesn’t require much effort given its easy navigation and setting. Any teacher can use this printer in the classroom without any issues. For large scans, the printer can take documents as large as 11” by 17”. Double-sided printing saves paper and printing time with a large document feeder that takes as many as 250 pages.

This classroom printer produces the same quality of documents and pictures as you would get from a print-store. It is very reliable and doesn’t break down easily. The power savings is also rated at almost 60% higher than similar printers, made possible by its SmartWay innovative design.

Canon Pixma MG2510 All-In-One Print Scan Copy Inkjet Printer

This Pixma printer comes with a special inkjet nozzle that gives premium quality printing. Connection to this printer is easy because it allows all kinds of connection methods including Wi-Fi. The printing system is made up of a Hybrid Ink system that ensures that document, whether monochrome or colored appear in the highest possible quality.

The Pixma printer for teachers contains a four-color cartridge system that produces detailed prints in seconds. The scanner also produces precise scans of documents and pictures for projects, filing and all kinds of documents. The Pixma Inkjet printer fits right into any classroom. It is easy to install, light and produces great prints.  

What do you think?

Did we miss any?  What do you think the best printer is for the classroom or staff room?

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